Description

PRE-BID CONFERENCE An optional pre-bid conference is scheduled for October 21, 2019 at 10:30am.  Meeting will be at the Multnomah Building, Juniper Conference Room, 4th Floor. Multnomah Building is located at 501 SE Hawthorne Blvd., Portland, OR 97214. This pre-bid conference will not be a walk-through of the site. The purpose of the pre-bid conference is to provide training on how to navigate the MMP system and how to submit your bid.  The County will not be answering any technical questions.  All questions for this Sourcing Event must be submitted through the Q & A board. Attendance is Optional. SPECIFICATIONS AND ADDITIONAL REQUIREMENTS See document titled, Attachment 2 Work Sheet in Buyer's Attachments tab. This form must be completed and uploaded to question #2.1 in the questions tab Group 2: Required Document upload. Total price submitted on Attachment 2 Work Sheet must match the price submitted electronically for this ITB in the Service Line Items Section. This document is required for a responsive bid. See document titled, Attachment 3 Cooperative Purchasing Vendor Agreement. Upload completed Attachment 3 in the questions tab Group 2: Required Document upload, question #2.2. STATEMENT OF WORK and OTHER TERMS See Attachment 1 – Specifications and Additional Requirements BID DOCUMENTS All documents for this bid, contract terms and conditions are available for view and download on the Buyer Attachments page of this Sourcing Event.  The Buyer Attachments page includes the following:  Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures Attachment 1 - Specifications and Additional Requirements Attachment 2 - Work Sheet Attachment 3 – Cooperative Purchasing Vendor Agreement Sample Contract RESPONSIBLE BUSINESS PRACTICE Contractor shall utilize and encourage the use of energy efficient appliances. Contractor shall plan for route optimization in providing services. Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain. PREVAILING WAGE Prevailing Wage Rates apply to this project for the repairs and maintenance work.  Contractor shall comply fully with the provisions of ORS 279C.800 through 279C.870. The Contractor shall pay workers at no less than the specified minimum hourly rate of wage as provided in the Oregon Bureau of Labor and Industries (BOLI) publication titled "Prevailing Wage Rates for Public Works Contracts in Oregon, which is incorporated herein by reference, https://www.oregon.gov/boli/WHD/PWR/pages/pwr_state.aspx.  Every subcontract shall contain a provision requiring payment of prevailing wage pursuant to the provisions of ORS 279C.800 through 279C.870.  Current Prevailing wage rate: Effective July 1, 2019, plus Amendments effective October 1, 2019. Bidders may also request a copy of the Prevailing Wage Rates and rules by calling the Bureau of Labor and Industries at (971) 673-0838. CONTRACT TERM Fixed term. The contract term shall be for a maximum of five (5) years. Unless earlier terminated, the termination date of all contracts issued under this ITB shall be five (5) years from the initial, first contract execution. BID BOND A Bid Bond will not be required for this solicitation.  PERFORMANCE AND PAYMENT BONDS  Performance and payment bonds will not be required for this contract.  COOPERATIVE PURCHASING  Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract; pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract. Bidder must sign and return Attachment 3- Cooperative Purchasing Vendor Agreement located in the Buyer Attachments section of this sourcing event. BID SUBMISSION Bid must be submitted electronically through this Sourcing Event.   Attachment 2 – Work Sheet must be completed and uploaded to question #2.1 in the questions tab, Group 2: Required Document upload. Total amount for each line item from Attachment 2 - Work Sheet entered in the Service Line Items Section. Attachment 3 - Cooperative Purchasing Vendor Agreement must be completed and uploaded in the questions tab, Group 2: Required Document upload, question #2.2. CONTRACT NEGOTIATION The County will initiate contract negotiations with all responsive and responsible Bidders that meet the ITB Requirements. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, for any particular Bidder, the County reserves the right to terminate the negotiations with that Bidder, and continue contract negotiations with all remaining responsive and responsible Bidders. This process will continue until contract agreements are reached. Responsive Bidders should take note of the following:  The three (3) lowest bidders will be considered for a contract award. There is no guarantee for specific items to be needed over the life of the contract. CONTRACT AWARD As a result of this sourcing event process, Multnomah County intends to offer County Contracts on a requirements basis to up to three (3) of the lowest bidders who meet minimum requirements. Multiple contractors may be select to perform work on a project deemed cost effective by County.

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