Video Production Services
| Project #: | 25-001 (RFP) |
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| Issued by: | College of Southern Maryland |
| Publish Date: | Dec 4, 2024 12:30PM |
| Proposals Due Date: |
Jan 13, 2025 10:00AM
(Eastern Standard Time)
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| Status: | Closed |
Description
The Board of Trustees for the College of Southern Maryland (“College”) is requesting sealed proposals from qualified contractors to produce a series of promotional and informational videos. These videos will engage prospective and current students, alumni, and the community by promoting various academic programs, training opportunities, internships, and showcasing testimonials from successful alumni. The project will consist of twenty-two (22) videos.
The College will only accept proposal submissions via Bid Locker. To register for a Bid Locker account, go to: https://bidlocker.us/Account/Signup/CSM. Registration is free. Should you encounter any issues during account set-up or require additional assistance with Bid Locker, contact Bid Locker directly at help@bidlocker.us or 267-225-1407.
Attachments
This project has the following solicitation documents.
Pre-Proposal Conference Information
Pre-Proposal Meeting Registration | Date & Time: 12/10/2024 at 1:00 p.m. Eastern Time
Offerors must register in advance to attend the pre-proposal meeting via the College Bid Locker portal by the registration date and time.
Pre-Proposal Meeting | Date & Time:12/11/2024 at 1:00 p.m. Eastern Time
Pre-proposal meeting will occur virtually or via teleconference. Offerors that have registered timely will receive participation instructions. The Pre-Proposal meeting will not be in-person.
| Conference Date and Registration |
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Dec 11, 2024 1:00PM
(Eastern Standard Time)
The registration cutoff for this pre-proposal conference is Dec 10, 2024 1:00PM. If you plan to attend this pre-proposal conference, you must register by this deadline. Before you can register your attendance, you will need to register your vendor profile with College of Southern Maryland using the "Register" button below. |
Vendor Questions and Answers
Submitted Questions About This Proposal
These are vendor questions for which the agency has supplied an answer.
| Questions | |
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| Two related questions regarding the Submission Forms: 1) In filling out the electronic Submission Forms, I find myself unable to include an electronic signature (the forms only accept text inputs). Typically, I would copy and paste a scanned image of my signature into the form to keep everything electronic, but I can’t seem to be able to do that in this submission form. Alternatively, I can always fill out the form electronically, print it out and sign it, and rescan it to then submit it electronically. Does that work for you, or were you hoping to receive the form in its native electronic format? 2) Regarding the Technical and Original Proposal Packages – is it acceptable to submit the Submission Forms electronically in their current format (all forms in one document), or would you like us to include the individual for pages within the designated sections of our Proposal Packages (ie. the Reference Forms within the Technical Proposal Package and the other forms in the Original Proposal Package?) |
Asked Dec 13, 2024 3:20PM
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Answer:
1) The document can be saved as a pdf, which should then allow the copy and paste a scanned image process. The documents can be printed and signed then scanned. It is a business decision regarding what process you follow to sign the documents. 2) The content of the proposal packages should be followed. The Technical Proposal Package content is described in Section 2.0 of the RFP. The Original Proposal Package content is described in Section 3.0 of the RFP. |
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| What is your budget for video production, in total and/or per video? |
Asked Dec 16, 2024 9:12AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Do you have an incumbent agency for these services? |
Asked Dec 16, 2024 9:12AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Do you prefer a local agency? Are you open to an agency with travel expenses if not? |
Asked Dec 16, 2024 9:12AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Can you provide insight on the general locations where alumni that have been chosen to provide a testimonial are located? For example: are all participating alumni located within the southern MD region, or are they state-wide/spread out? |
Asked Dec 16, 2024 9:41AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Of the college’s four campuses, are there particular campuses where you expect the majority of the filming to take place? This will be helpful in estimating travel time between campuses. |
Asked Dec 16, 2024 9:41AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| You mentioned this project will be split over two fiscal years. What fiscal calendar does the college run on? July to June, January to December or other? |
Asked Dec 16, 2024 9:41AM
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Answer:
The College fiscal year is from July 1 to June 30. |
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| Will there be a paid media buy to go with these spots? If so, what is the anticipated length of each buy? Would the spots run multiple times per year (i.e. 4 weeks in spring and again for 4 weeks in fall?). What channels would you anticipate buying media for, (social? Broadcast? Cable? Streaming/OTT?). We only ask because we want to provide a proper estimate from our voiceover artists and their rates often vary depending on the length and reach of the media buy. |
Asked Dec 16, 2024 9:42AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| For the Short term non-credit training, community enrichment course, and work based learning informational videos; is there a preferred time length for those videos? Additionally, do you foresee those videos being b-roll and voiceover based, or do you foresee those being testimonial or interview based? |
Asked Dec 16, 2024 9:42AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Are there examples of work, either work from CSM or another institution, that you hold in high regard and would like to emulate in production value and or style for this project. If so, can you share them? It’s always helpful to see what inspires your team so that we can use that as a jumping off point with regards to creative direction. |
Asked Dec 16, 2024 9:42AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Will you require us to create vertical versions and square versions of the deliverables for use on social media platforms? If so, what specific formats would you need and for which videos would you need them. The most common formats are 9x16 which is formatted for Meta Stories, 5x4 which is formatted for Meta newsfeeds. Are there any other additional formats you might require? |
Asked Dec 16, 2024 9:42AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Will this project require any voiceover or text translation? If so would you prefer to hire a voiceover artist who speaks someone else asked this so I’m sure it would be answered) |
Asked Dec 16, 2024 9:43AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| 1. Page 2 - Section 2.6 - References states "Offerors will provide no less than five (5) projects completed within the past three (3) years..." Given the impact of the pandemic on production work (specifically in person projects of the type outlined here) can the College extend the time period for past performance references be expanded to projects completed in the past 5 or 6 years? 2. Also in Section 2.6 – the RFP asks for reference in “video production in higher education.” Given the number of reference being asked for and that similar production approaches are also used for other market verticals such as government, non-profit, medical, etc., will CSM consider similar work done for other markets or are they looking just for samples in higher education? 3. There are a number of similar overview videos on the CSM YouTube channel. a. Are the videos to be produced under this RFP intended as an update for those older ones? (ie: meant to potentially replace them?) b. What was the budget for the overall project (or per video) the last time this work was done? 4. Does CSM have a maximum budget or budget range for this current project? If so, what is the budget? 5. Response deadline: Given the holiday period, can CSM provide an extension of the response deadline so proposals are due NLT Friday 1/10/25 at 5pm? |
Asked Dec 16, 2024 9:56AM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| Hello. Will the list of attendees from the pre-proposal conference be sent or will it be available in Bid Locker? If so, when? |
Asked Dec 16, 2024 11:33AM
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Answer:
The attendee list is available on the College Bid Locker portal. |
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| Is there a budget range for this project? Additionally, should we expect the alumni videos to be primarily local to the college, or will they span across the United States? |
Asked Dec 16, 2024 1:42PM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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| 1) What is the budget for these services per year? 2) Is there a specific reason why there are two separate filming periods? Is it possible to consolidate these? 3) Is it possible to propose a concentrated filming schedule? 4) As a Canadian company working with U.S.-based clients, are there any restrictions or eligibility requirements that might affect our ability to bid on this project? 5) Can you provide examples of videos that you would like the deliverables to emulate, or take inspiration from? 6) Is there an incumbent vendor or company you have worked with in the past to provide similar services? 7) What would help set the awarded vendor apart from the competition? 8) Should our team be included in the proposal? Will team members be evaluated? |
Asked Dec 16, 2024 3:11PM
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Answer:
Response provided in Q&A (Questions and Answers) #1 document posted December 27, 2024 on the College Bid Locker Portal. |
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For Questions or Additional Information, Contact:
Name: Procurement Department
Email: ysseiden@csmd.edu
Commodity Codes and Solicitation Change History
Commodity Codes (UNSPSC):
- 82131603
- Video Production Services
Changes to This Listing:
| Change | |
|---|---|
| The bid due date has changed. The following bid documents were added: RFP 25-001 - Addendum 1 - 241227.pdf RFP 25-001 - Revised Forms - 241227.docx RFP 25-001 - Q&A #1 - 241227.pdf The following bid documents were removed: RFP 25-001 - Forms - 241204.docx |
Dec 27, 2024 |
Solicitation Keyword Tags
Video Production Services
About College of Southern Maryland
The College of Southern Maryland (CSM) is a public community college with campuses in Hughesville, Indian Head, La Plata, Leonardtown, and Prince Frederick, Maryland. The College offers more than 120 programs of study including Associate of Arts, Associate of Science, and Associate of Applied Science degree programs.
About Procurement
The Procurement Department ensures the college community has the equipment, materials, and services necessary to accomplish its mission considering cost, quality, and timely delivery.
The department provides value-added purchasing, accounts payables, shipping, receiving, fixed asset, and contract administration to the college.
To learn more about the Procurement Department, please visit our website:
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