Original Opportunity #: RIP-15-2021
Issued by: Multnomah County
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s Due Date: Sep 24, 2020 4:00PM (Pacific Daylight Time) add to calendar
Status: closed
Posted: Aug 22, 2020

Description

PRE-PROPOSAL CONFERENCE: There will not be a pre-proposal conference for this sourcing event. INTRODUCTION The Department of County Assets (DCA) is responsible for managing all of the County’s assets and takes a long-range planning approach that considers current County-wide business operations and future service models, as well as financial and policy forecasts.  Since the DCA's last strategic plan was implemented, DCA’s leadership, priorities and work has changed, as have those of the County as a whole. The goal of this project is to refresh the DCA strategic plan to reflect these changes. The project deliverable is a plan that guides department-wide strategies and decisions over the next five (5) years. SCOPE OF WORK Estimated timeline: Work to begin in October 2020.  Strategic Plan document completed by May 2021. In partnership with DCA Strategic Initiatives Coordinator: Consider DCA’s current state and assess the need for additional information, including department and County-wide stakeholder input. Compile results and identify themes.  Fine tune project goals, approach, and success criteria. Define process, targets, and timelines. Conduct an all employee survey. Facilitate a series of strategizing sessions with DCA management groups. Facilitate a series of employee input sessions. Develop a draft DCA 2020 strategic plan which includes a 5 year road-map with division performance metrics. Gather input from stakeholders and incorporate into the draft document. Develop a process for tracking and updating the road-map. Create final document. APPROACH Identify stakeholders and define project roles. Define decision making process. Define measures of success for this process - set goals and timeline. Define leadership roles and involvement. Clarify any areas that are out of scope that cannot be changed or altered. DELIVERABLES Employee survey. Facilitation of strategizing sessions and employee informational sessions. Strategic Plan document. CONTRACT AWARD: County is seeking to award one contract through this sourcing event. Award, as determined by the County, will be made to the responsible supplier whose proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this sourcing event. A services contract "sample" form is provided in the Buyer Attachments page showing the standard terms and conditions. Carefully review the terms and conditions of the contract. Additional contract terms related to this procurement, if any, are set out below in the section entitled “Contract Term.” CONTRACT TERM: The contract term will be negotiated at time of contract award and will be dependent upon the product and/or services provided. The negotiated contract term will be in compliance with all public procurement laws and Multnomah County PUR-1 contracting rules. CONTRACT NEGOTIATIONS: The County will initiate contract negotiations with the responsive and responsible Supplier with the highest scoring proposal. The County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Supplier. This process may continue until a contract agreement is reached. The County reserves the right to score the acceptance of its standard contract terms and conditions as a part of this sourcing event. COMPENSATION AND PAYMENT: Compensation method for services will be deliverable-based payments upon acceptance with a not to exceed cap. INSURANCE REQUIREMENTS: The Supplier awarded a contract as a result of this sourcing event will be required to provide at a minimum the insurance outlined in Exhibit 2 of the Sample Contract. The Sample Contract may be found in Buyer’s Attachments. PRE-AWARD RISK ASSESSMENT: Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a Pre-Award Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed by the County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County. MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS: Timely submission of responsive, responsible offers is the only minimum requirement for this sourcing event. MULTI-STAGE SOURCING EVENT SUMMARY: The County may follow a multi-stage sourcing event that incorporates the following potential steps in the Multco Marketplace Supplier Portal: Proposal evaluation and scoring. Optional oral evaluation. Best and Final Offer (BAFO). The purpose of a multistage process is to identify and adjust the competitive range between proposed solutions based on the evaluation of each stage with the goal of identifying the most advantageous solution at the conclusion of the process. The County reserves its right, at its sole discretion, to modify, adjust, re-order, repeat, re-schedule or cancel individual steps by written notification to all affected parties. The County may, at its sole discretion, make an award at such time as the most advantageous solution for the County has been identified through this competitive process. At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline.2. Proposer Representations and Certifications. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Pre-requisite page of the Sourcing Event. At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).2. Proposers must submit verification that all insurance requirements are met.3. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event)

Attachments

This project has the following solicitation documents. You will need to visit the agency's original website to download these documents.

Bid Document File Size Notes

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About Multnomah County

We partner with COBID (Certification Office for Business Inclusion & Diversity) to ensure that supplier diversity is practiced and is a priority in our purchasing and contracting. Supplier Diversity means we are proactive in encouraging or mandating the use of COBID Certified Firms for contracts or subcontracts with the County.


You can read more about our contracting equity here.


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