Description

PRE-PROPOSAL CONFERENCE: There will be a pre-proposal conference for this sourcing event on Friday February 19th at 1PM online via Google Meet. Attendance is optional.Join with Google Meet:https://meet.google.com/dqo-urtb-hsiJoin by phone‪(US) +1 252-772-1511‬ PIN: ‪330 523 901‬#INTRODUCTIONMultnomah County (Agency) and the Clean Rivers Coalition’s (CRC, Agency) “Follow the Water - Connect the Drops” public outreach campaign is a new multi-jurisdictional campaign for clean water awareness and behavior change campaign that will focus on individuals, families  who live in urban, suburban, and rural areas across Oregon and Southwest Washington; and their diverse relationships with nature, rivers, and streams. In addition to English language speakers, the campaign is also intended to reach Spanish-speaking populations and in the future may address other languages. CRC acknowledges that Native Americans stewarded this land for thousands of years prior to colonization and plans to work to amplify the voices and cultural perspectives of Native Americans and other historically marginalized communities, to address the intersectionality of the environmental movement and social justice with this campaign. Our objective is to give voice to the region’s water and to enhance the region’s identify with regard to a culture of water protection through: Creation of culture building content to connect people to water so they will protect what they love/appreciate, including a focus on the Hispanic/Latinx Spanish speaking community, and Creation of pesticide-reduction content to reduce pollution in our waters by inducing many new ‘clean water’ behaviors. SCOPE OF WORKThe Clean Rivers Coalition’s campaign work primarily consists of two components, which will primarily take place as an internet-driven social media campaign: Tapping into people’s core values to catalyze and remove barriers to water-friendly behaviors, building a culture around Oregon’s beauty and natural resources to preserve it, and connecting people to their local waterways and water-related community events Conducting a pesticide reduction outreach campaign that uses social media and a series of short educational videos on how to manage outdoor yard and garden spaces without causing pesticides to runoff into our local rivers and streams or groundwater The areas where outreach will primarily occur includes the I-5 corridor from southern Washington (Vancouver-Portland Metro) to Ashland, as well as Bend and Hood River.The Clean Rivers Coalition wishes to reach Oregon’s Hispanic/LatinX population in both English and Spanish and to understand the differences between fluent English speakers/long time residents compared to those who are less fluent/Spanish speaking only, related to both of the above stated objectives. General Timeframe Objectives (subject to final contract language):Listening Session and Focus Group delivery to occur within 60 days of contracting. Summary/draft and recording of event & findings within two weeks of event completion.Final report of findings from each activity within 30-45 days of event completion. CRC desires to understand the following:For all objectives, CRC seeks to understand choice, word, preferences, cultural concerns, etc. of English fluent compared to Spanish speaking only people.  Participants must be given a stipend for their time and this cost must be included in the budget.  Hispanic/Latinx use of media, including social media to learn about local outdoor events, parks, places to hike, swim, fish, or environmental related education workshops or sustainable behaviors at home or work, etc.  Hispanic/Latinx concerns about local environmental issues, especially water pollution, climate change, and potential of water pollution impacts to themselves and their families. Hispanic/Latinx preferred and trusted messengers, i.e., local government v. nonprofits v. journalists, etc. as well as iconic community leaders, organizations, local celebrities, etc. What are the barriers to participation in local events such as tree plantings, river clean ups, community paddles, etc.?  What would motivate them to get outside and connect with their local waterways and natural areas?  Recommendations for successful engagement and participation.  Preferred language in English and Spanish for typical water health campaign taglines and messages, as well as other culturally important nuances to guide the campaign work. Proposals shall describe your experience and ability to conduct the following or an alternative method(s) for achieving the desired feedback as described in this RIP:Community Listening Session: Recruit and host a virtual “open house/listening session” with a mix of age ranges, US born, and immigrants of varying lengths of residency and English fluency of a minimum of 40 people. Discuss limitations and challenges given COVID-19 and potential technological inequity for potential participants and audience size goal, preferred day of the week, time frame and length of time for delivery. Describe methods for eliciting feedback from participants and support needed from the CRC related to campaign ideas, images, words, websites, etc.  Provide a recording of the session. (Zoom is preferred, please list your software planned for use). CRC can supply access to Zoom. Provide a written summary of the participants demographics, opinions, and findings.  Include recommendations for the Clean Rivers Coalition’s campaign work. Focus group:  Recruit and host a virtual focus group with 10 Hispanic/Latinx homeowners who manage their outdoor spaces for weeds, bugs, etc. (Screen for those who use pesticide products and fertilizers). Focus group conversation is intended to elicit which specific problems they are typically trying to solve, where they get information about solving, where they shop for products and how they make decisions about approaches to solving their weed and bug or other outdoor space problems such as moss control on pavement or roofs.  Describe support needed from the CRC. Provide a recording of the focus group. (Same as above). Provide a written summary of the participants demographics, opinions, and findings.  Include recommendations for the CRC’s campaign work. METHOD OF AWARDThe County will award one contract based on evaluated responses to this solicitation.ESTIMATED PURCHASESThe current estimated value for both phases is $28,000.  This may increase or decrease depending on available funding.METHOD OF CONTRACTINGA Services Contract form is attached showing the standard terms and conditions. Carefully review the terms and conditions of the Contract. Additional Contract terms related to this procurement, if any, are set out below in the section entitled Special Contract Terms and Conditions.TERM OF CONTRACTThe maximum term of this contract is $150,000 or five years whichever comes first.  The County does not guarantee that any minimum amount of services will be purchased.CONTRACT NEGOTIATIONSThe County will initiate contract negotiations with the responsive and responsible proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.INSURANCE REQUIREMENTSThe insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page. Please review these requirements carefully.MINIMUM PROPOSAL SUBMITTAL REQUIREMENTSProposers must answer all of the required questions by the deadline.

Attachments

This project has the following solicitation documents. You will need to visit the agency's original website to download these documents.

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