Description

AMENDMENT 2 / ADDENDUM 2:  Addendum 2 has been posted on the Buyer Attachment page of this sourcing event. Addendum 2 Includes: Change to Proposal Question 2.3.1Clarifications of Sourcing Event_____________________________________________________________________________________________________________________________________________________________AMENDMENT 1 / ADDENDUM 1:  Addendum 1 has been posted on the Buyer Attachment page of this sourcing event. Addendum 1 Includes: Change to Professional Liability Insurance requirementsChange to Proposal Question 2.1.1Clarifications of Sourcing Event_________________________________________________________________________________________________________________________PRE-PROPOSAL CONFERENCE An optional pre-proposal conference will be held virtually March 17, 2021 at 9:00 AM to answer questions about the project and electronic submittal instructions. Join the Google Meeting at: https://meet.google.com/dzn-btgk-bvz, Phone Number: 1-612-361-0165, PIN: 961 659 577#. Join by either the Google Meeting or phone number.SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION PURPOSE AND OVERVIEWThe Multnomah County Department of County Assets / Facilities and Property Management, on behalf of Multnomah County Library, is seeking Proposers from whom it may procure Architectural and Engineering (A/E) Services for Library Bond Capital Projects. The intended project delivery vehicle will be a Construction Manager / General Contractor (CM/GC) process. However, a traditional Design/Bid/Build process may be considered, if deemed to be in the best interest of the County.  The awarded A/E firms will be expected to work cooperatively with the Owner, CM/GC (or General Contractor if applicable), Owner's Rep and other Trade Partners to design the Projects and throughout the life of the Projects. See chart below for the estimated design development and construction timelines.The purpose of the solicitation is to secure a Proposal of qualifications, as part of a multi-phase selection process, from A/E Service Providers who have prior experience in A/E Services for projects similar in scope, scale, and delivery methods.INTRODUCTION AND PROGRAM HISTORYWith only 0.33 square foot per capita, most Multnomah County libraries are cramped and crowded, with inadequate seating and no dedicated space for quiet reading or study. In Multnomah County, libraries regularly turn away patrons from children’s reading programs and some libraries deny up to 70% of requests for public meeting room use due to lack of room availability. Only one library has a dedicated creative learning space offering 21st century tools. The lack of space is especially acute in East County, where 40% of the population has just 20% of library space.Multnomah County libraries are the 4th busiest in the nation, but rank 102nd in square footage. Many peer libraries nationwide and in Oregon offer their communities a full one square foot of space per capita, with plenty of room for study, collaboration, community conversation, creative learning, technology use and celebration of diverse community cultures - all the hallmarks of a 21st century library. With the passage of the Multnomah County Library capital improvement bond, the Library will be able to take its first step in expanding its footprint to better support the needs of the many communities within Multnomah County. The projects to be delivered under this program may include, in addition to “traditional” library spaces, the following types of features, based on input from local communities:flexible civic and performance spaces; expanded study space; dedicated teen space; video-conferencing facility; library of things; makerspace; audio and video production space; bike and stroller parking; sewing studio; sustainability improvements; space for artists in residence; space for cultural celebrations; demonstration kitchen; and small business incubator. GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONSThe following aspects are of particular importance to the County and Library for the delivery of these projects: The Library’s Mission, Priorities and Pillars include the pillars ensuring free access for all, being a trusted guide for learning, being the leading advocate for reading, and championing equity and inclusion. Priorities include: helping people find work and develop career skills; supporting education and learning for all ages; enhancing and diversifying virtual services; technology training, access, and assistance for all; and creating and maintaining safe and healthy spaces. Diversity, Equity & Inclusion is a key value of the County and the Library. All aspects of this work shall center around equity, diversity and inclusion. Collaboration: the projects shall embody inclusive design that engages community members, and collaborative project delivery between the Library, County, design teams, and construction teams. The buildings must reflect the prominence and importance of Multnomah County’s commitment to providing dignified services to all members of the community, while demonstrating fiscal responsibility to the taxpayers with the use of innovative durable spaces, sensible materials and systems, focused on efficiency, flexibility, and sustainability. The facilities must be flexible, efficient, durable, and economical to operate and maintain. New construction facilities are intended to be 80-year facilities. New construction facilities shall achieve LEED Gold Certification or better. The facilities shall strive to achieve Architecture 2030 goals (http://architecture2030.org/), 2009 Climate Action Plan (https://multco.us/climate-action-plan-0) and relevant portions of the material elements of the Living Building Challenge (http://living-future.org/lbc). The County seeks to conduct business with vendors who demonstrate responsible business practices through sustainability and social equity innovations while meeting all program requirements and County standards. Specifically, the Multnomah County Library capital bond project principles are paramount in delivery of these projects:Accountability: The library and its partners will construct buildings to create maximum value for taxpayers by making sure projects are on time and on budget. We work with oversight entities to ensure transparent processes and expose problems with projects. Equity: Library buildings will reflect equity through community input, design and project decisions. The project will center people and communities that have been historically marginalized and underserved in design, implementation, and procurement processes. Accessibility for all: Library buildings will incorporate universal design principles and other strategies to make them usable by everyone.  Flexibility today and for the future: Library buildings will be models of flexible space, adaptable to changing needs and uses throughout the day and over the course of many years as community needs, technology and library service models evolve. Community partnership: Library buildings will reflect the cultures and priorities of our communities and focus on fulfilling patron needs. We prioritize community and patron-focused input.  Innovative and inspirational design: Library buildings will have innovative and inspirational design. We will work with our stakeholders to achieve unique designs for our buildings and spaces. Sustainability: The library and its partners will use sustainable techniques, tools, materials and practices in the design, construction and operation of Library Capital Bond Program buildings.  Community Resilience: The library and its partners will construct buildings to support community strength and well-being in response to emergencies. TARGET POPULATION SERVEDMultnomah County residents.FUNDINGThese Projects will be funded by the capital bond Measure 26-211.SCOPE OF SERVICESTHE MULTNOMAH COUNTY LIBRARY CAPITAL BOND PROJECTS (the "Projects"), shall consist of the first phase of the overall portfolio of bond projects. The projects awarded under this RFP consist of:Midland: Renovation of 24,000 sf existing library and a roughly 6,000 sf addition on the existing site. Renovation is anticipated to be completed to life safety standards under the governing code at the time of construction. Holgate: A new 20,000 to 30,000 sf building on the site of the existing library (existing building to be demolished).  Albina: Approximately 30,000 sf new library and library administration on the existing Isom/Knott Street site. The Knott Street building (historic and current home of Albina Library and formerly The Title Wave Used Bookstore) will be renovated. The Isom building will be removed, and the garage will be renovated or removed. North Portland: Renovation of roughly 8,700 sf of existing library, and builds an approximately 1,500 sf addition, all on the existing site. Renovation is anticipated to be completed to life safety standards under the governing code at the time of construction.  Among numerous other considerations, the Project shall: be designed and constructed in a manner that obtains the greatest long-term value for Multnomah County Library and its patrons; result in the prudent expenditure of public funds within the constraints of the Project program and budget; establish itself as a model of seismic resiliency and energy efficiency for Owner; prioritize long-term maintenance and operational efficiencies while providing inspirational design; and account for the weather and seasonal variations in Multnomah County and the Pacific Northwest in general.It is anticipated that project phases will overlap due to jurisdictional permitting package requirements and project schedules. Project Phases will include the following (see sample contract, attached in Buyer's Attachments for a more detailed scope):Phase 1 - Basic Services - Community/Staff Engagement and Space Programming Services Phase 2 - Basic Services - Schematic Design Services Phase 3 - Basic Services - Design Development Services Phase 4 - Basic Services - Construction Document Services Phase 5 – Bidding Services Phase 6 - Basic Services - Construction Contract Administration Services Phase 7 – Supplemental Services The estimated design development and construction timelines are as follows:Chart Legend:  Gray = Procurement and ContractingYellow = Community EngagementGreen = DesignDark Blue = GMPLight Blue = Construction FISCAL REQUIREMENTS AND REPORTINGFiscal requirements and reporting will be negotiated at contract development.PERFORMANCE MEASURES/PERFORMANCE CONTRACTINGPerformance measures will be negotiated at contract development.CONTRACT NEGOTIATIONAt completion of a multiple-stage selection process the County will initiate contract negotiations with the responsive and responsible Proposer(s) with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, personnel, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer(s). This process may continue until contract agreements are reached.CONTRACT AWARDThrough this multiple-stage RFP process, the County is seeking to award two contracts. Award, as determined by the County, to the responsible Proposer(s) whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this RFP. The highest scoring firm will be awarded the Holgate and Albina Library projects. These projects will be staggered and both are mostly new construction. The second highest scoring firm will be awarded the Midland and North Portland Library projects. These projects are mostly renovations and additions. After the seven (7) calendar-days intent-to-award protest period has expired and the County has resolved any and all protests, the County will proceed with the final award. The County reserves the right to award a contract to the responsible Proposer(s) that has/have met the minimum Proposal requirements and has/have received the highest total score for the technical Proposal requirements.Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.CONTRACT TERMFixed term with options. The contract term shall be five (5) years. The County shall have the option to renew this contract for additional one (1) year period(s) until two (2) years after Final Completion. COMPENSATION AND METHOD OF PAYMENTCompensation will be on a Time & Materials basis or project percentage completed, at the County’s discretion, up to a negotiated Not To Exceed (NTE) for the contract scope of work.INSURANCE REQUIREMENTSMinimum insurance requirements: Type of Insurance Per Occurrence Aggregate Professional Liability $1,000,000 $2,000,000 Commercial Gen Liability $2,000,000 $4,000,000 Commercial Auto Liability $2,000,000 $4,000,000 Workers Compensation Required N/A JOINT PROPOSALSThe County will consider joint proposals from new and existing suppliers. Joint proposals may take the form of partnerships or entities formed by new and existing suppliers. If any such arrangement is proposed, a written memorandum of understanding between the parties must be submitted with the Proposal setting forth the business and service delivery agreements between the parties.MINIMUM REQUIREMENTSAt the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event. A/E Service Providers must be licensed to practice architecture in the State of Oregon. A/E Service Providers and/or their subconsultants must be proficient at providing community outreach that is culturally appropriate and show that they have performed these services in the past. At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in a determination of non-responsiveness and may result in award to the next highest proposer. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). Proposers must submit verification that all insurance requirements are met. SCORING BREAKDOWN 2.1 Experience 40% 2.1.1 N/A 35% 2.1.2 N/A 15% 2.1.3 N/A 25% 2.1.4 N/A 25% 2.2  Team 25% 2.2.1 N/A 30% 2.2.2 N/A 30% 2.2.3 N/A 20% 2.2.4 N/A 20% 2.3  Sub-consultants 10% 2.3.1 N/A 50% 2.3.2 N/A 32% 2.3.3 N/A 18% 2.4 Responsible Business Practices 25% 2.4.1 N/A 20% 2.4.2 N/A 20% 2.4.3 N/A 20% 2.4.4 N/A 20% 2.4.5 N/A 20%

Attachments

This project has the following solicitation documents. You will need to visit the agency's original website to download these documents.

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