Description

PRE-BID CONFERENCE There will not be a Pre-Bid Conference for this sourcing event. INTRODUCTION The Multnomah County Sheriff's Office Law Enforcement Support Unit has been using courier services for over 17 years. This Courier Service is an essential element to maintain day to day operations effectively. SCOPE OF WORK A. Description of Work Supplier will provide courier services for County documents and reports for locations and at the times listed in the following schedule: TIME BUILDING ADDRESS DELIVER PICK-UP 6:00 a.m. Troutdale Building 234 SW Kendall Ct Guaranteed Delivery within One Hour  Items for the Courthouse and Justice Center  7:00 a.m. Courthouse 1021 SW 4th **See Note Below To Mail Room 2nd Floor  Guaranteed Delivery within One Hour  7:10 a.m. Justice Center 1120 SW 3rd To Records Unit Room 201 2nd Floor  Guaranteed Delivery within One Hour  5:30 p.m. Courthouse 1021 SW 4th **See Note Below Guaranteed Delivery within One Hour  Items from FSO Desk in the Lobby  6:30 p.m. Troudale Building 234 SW Kendall Ct To Lobby  Guaranteed Delivery within One Hour  ** Be advised effective 07/20/20 the new Courthouse address will be, 1200 SW 1 St. Portland Oregon, 97204. B. Performance schedules: Service days are Monday through Friday, excluding court holidays. Proposer will keep a written record of control at each point of pick-up and delivery verified by actual delivery times if no signatures are required. Supplier shall provide a local telephone number for the placing of orders. It shall be available for ordering 5:30 a.m. to 6:30 p.m. Pacific Time, Monday through Friday. C. Deliverable/Outcomes: Supplier shall assure that services to be supplied under this Contract are available to meet the delivery time of one (1) hour to comply with the requirements for delivery. If items ordered by the County are not delivered when required the County may terminate the contract. Supplier will strictly adhere to the schedule unless changed or altered by an authorized individual from the County. County will contact the Supplier on changes to courier route/schedule twenty-four (24) hours in advance of the route/schedule change. D. Performance requirements: When signatures are required Supplier will utilize a Signature and Control Record for each pick-up and delivery made within a particular route. To ensure each pick-up location has verifiable proof and time of pickup, Supplier will provide a custody booklet identifying the date, time, and driver picking up documents for delivery. All documents will be transported in vinyl courier mail bags to assure security of sensitive information. All documents, files and materials carried by the courier are strictly confidential and any information therein shall not be disclosed to anyone other than whom the courier was directed to deliver. Timeliness is an integral part of this agreement and the Supplier shall perform within the terms provided herein. Failure to meet any specification or requirement will be considered good and sufficient cause for Multnomah County to terminate this agreement and/or effect cover by utilizing alternate sources. Should such a situation arise, the County reserves the right to remove any increased costs incurred due to said situation from the Proposers next scheduled invoice payment. The Proposer shall provide back-up personnel to main courier and ensure services are performed. Couriers shall be equipped by the Supplier with a radio, pager, or cellular phone for contact with their dispatcher/office while performing the services for County. The Supplier will provide uniforms for employees to be worn during all deliveries and pick-ups at all MCSO stops and County Facilities. Courier will carry official photo ID provided by Supplier to enable County Security to readily identify personnel. E. Minimum proposer qualifications: All Proposer employees shall be required to pass a criminal background check not less than five (5) days prior to performing work under this Contract. (See Records Check Form under Buyers Attachments) Personnel shall be required to provide date of birth, full name, and all names previously used, valid and current driver’s license, address, and any other information necessary to complete a criminal background check. Supplier employees assigned to perform work under the awarded Contract shall, within thirty (30) days of hire by the Supplier, furnish evidence of being bonded. F. Performance measures: In the event courier fails to appear more than three (3) times, the awarded contract shall be subject to immediate cancellation. Any disclosure or removal of any information, documents and/or property on the part of the Supplier’s employees shall be cause for immediate cancellation of the awarded contract. A Quarterly QAE (Quality Assurance Evaluation) will be conducted. Areas evaluated will be: Contract compliance, customer support, invoicing, on time delivery and quality of service. ( See Evaluation form under buyers attachments) G. Price De-Escalation/Escalation All prices will remain firm for the first 12 months of the Agreement period. Any de- escalation/escalation in prices will be made on an annual basis thereafter by mutual agreement. Request for a price increase must be made by Contractor in writing at least 60 days in advance of the contract anniversary date. RESPONSIBLE BUSINESS PRACTICE When possible utilize comprehensive waste reduction and recycling programs. Waste reduction and recycling may include, but not be limited to the following, paper reduction (duplexing, electronic communication) e-waste including electronic hardware, batteries, and office supplies. Furniture recycling, and composting of yard or food waste. Reduce fossil fuel usage when possible. This could include: flexible commuting options and incentives for employees; telecommuting opportunities, green travel and parking options, purchase or lease of alternative fuel, hybrid or fuel efficient vehicles. BID DOCUMENTS All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event. The Buyer Attachments page includes the following: Procedural Instructions Sample Contract BID SUBMISSION Bids must be submitted electronically through this Sourcing Event.

Attachments

This project has the following solicitation documents. You will need to visit the agency's original website to download these documents.

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