Description

PRE-PROPOSAL CONFERENCE:  There will not be a pre-proposal conference for this sourcing event. INTRODUCTION Multnomah County Health Department (County) is seeking armored car services for all of our health locations. The awarded proposer must be able to pick up and deliver coin and currency deposits to one bank cash vault processing center on a timely basis as scheduled and provide reporting and problem resolution services should a transportation issue arise. SCOPE OF WORK Coin and currency are to be picked up from the various county locations for delivery to the County’s designated depository, to be deposited in accordance with County's instructions. The proposer will also be expected to return items to the County from the vault location. Proposer will pick up from each County location at a frequency outlined in the sourcing event, which is subject to change during the term of the contract. Standard pickup days are Monday through Friday, excluding County holidays which are as follows: •New Year's Day •Martin Luther King Day •President's Day •Memorial Day •Independence Day •Labor Day •Veterans Day •Thanksgiving Day •Christmas Day, and •Any other holiday declared by the President of the United States, Governor of Oregon, or Multnomah County Board of Commissioners County pickup location and frequency are as follows: •Multnomah County Gladys McCoy  619 NW 6th Avenue, 1st Floor, Portland, OR 97209 Two (2) days a week Tuesday & Thursday •Multnomah County East County Health Clinic (Multnomah County East) 600 NE 8th St, 3rd Floor, Gresham, OR 97030 Two (2) days a week Tuesday & Thursday •Multnomah County Rockwood Health Clinic 2020 SE 182nd Ave., 1st Floor, Gresham, OR 97233 Two (2) days a week Tuesday & Thursday •Multnomah County Environmental Health (Lloyd Corporate Plaza) 847 NE 19th Ave., 3rd Floor, Portland, OR 97232 Three (3) days a week Monday, Wednesday, & Friday •Multnomah County Southeast Dental Clinic 3653 SE 34th Ave., 1st Floor, Portland, OR 97202 Two (2) days a week Tuesday & Thursday •Multnomah County Billi Odegaard Dental Clinic (Old Town Recovery Center) 33 NW Broadway, 3rd Floor, Portland, OR 97209 Two (2) days a week Tuesday & Thursday •Multnomah County Northeast Health Clinic (Walnut Park) 5329 NE MLK Jr. Blvd., 2nd Floor, Portland, OR 97211 Three (3) days a week Tuesday, Thursday, & Friday •Multnomah County La Clinica De Buena Salud (Baltazar F Ortiz Community Center) 6736 NE Killingsworth St., 1st Floor, Portland, OR 97218 Two (2) days a week Tuesday & Friday •Multnomah County North Portland Health Clinic 9000 N Lombard St., 1st Floor, Portland, OR 97203 Two (2) days a week Tuesday & Friday •Multnomah County Mid County Health Clinic 12710 SE Division St., 1st Floor, Portland, OR 97236 Two (2) days a week Wednesday & Friday From time to time, proposer will receive unscheduled service requests. It is expected that the proposer be willing and able to meet these unscheduled service requests in a timely manner. If the proposer is unable to meet an unscheduled service request, proposer will notify the County  immediately. The proposer's responsibility for the currency, coin, checks, and reports will begin when the deposits are in the possession of the proposer or its employees and shall terminate upon the delivery to the County designated bank processing center in compliance with the banks protocols and requirements for accepting deposits from armored car services. METHOD OF AWARD Through this Request for Intermediate Proposal (RIP) process, the County is seeking to award one (1) contract anticipated to begin on or around April 1, 2020. The award, as determined by the County, will be made to proposer who submits the highest scored proposal. ESTIMATED PURCHASES The County spends an estimated $33,000 annually on armored car services. This estimated amount is not inclusive of any fuel surcharges that may be assessed by the proposer. County does not guarantee that any minimum amount of services will be purchased. METHOD OF CONTRACTING A Services Contract form is provided in the Buyer Attachments page showing the standard terms and conditions.  Carefully review the terms and conditions of the Contract.  Additional Contract terms related to this procurement, if any, are set out below in the section entitled Term of Contract.  TERM OF CONTRACT The contract term shall be five (5) years or not to exceed $150,000, whichever comes first. The County shall have the right to terminate the contract on any contract anniversary date. CONTRACT NEGOTIATIONS The County will initiate contract negotiations with the responsive and responsible proposer with the highest scoring proposal. County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate contract negotiations and initiate contract negotiations with the next highest scoring responsible and responsive proposer. This process may continue until a contract agreement is reached. INSURANCE REQUIREMENTS The insurance requirements are set forth in Exhibit 2 of the Services Contract located in the Buyer Attachments page.  Please review these requirements carefully. MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS At the time of proposal submission proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. •The Proposal response must be received by the Multnomah County Health Department no later than 4:00 P.M. local Portland time on the proposal submission deadline. •Proposer Representations and Certifications At the time of Contracting proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract: •Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701). •Proposers must submit verification that all insurance requirements are met.

Attachments

This project has the following solicitation documents. You will need to visit the agency's original website to download these documents.

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