Description

City of Tualatin is accepting bids (“Bids”) for the TUALATIN POLICE DEPARTMENT ROOF REPLACEMENT until 2:00 pm (local time), August 7, 2025, (“Bid Closing”) through the City’s bid management portal at https://bidlocker.us/a/tualatinoregon (“Bid Portal”). Bids must be submitted electronically through the Bid Portal; late bids or bids submitted by any other means will not be accepted. Cameron Eby, Facilities & Maintenance Technician, is the designated contact for this solicitation and can be reached at ceby@tualatin.gov or (503) 691-3047 for questions regarding bid submission. There will be no public bid opening. A list of bidders and preliminary bid totals will be posted to the Bid Portal promptly after the Bid Closing.

OPTIONAL PRE-BID MEETING: The City will host an optional pre-bid meeting scheduled for 9:00 am on July 23, 2025, at the City of Tualatin Police Station, located at 8650 SW Tualatin Rd., Tualatin, OR 97062.

The First-Tier Subcontractor Disclosure Form must be submitted through the Bid Portal no later than 4:00 pm (local time), August 7, 2025. Instructions for providing the First-Tier Subcontractor Disclosure and the required disclosure form are included in the Contract Documents. THE CITY WILL REJECT A BID IF THE BIDDER FAILS TO SUBMIT THE DISCLOSURE FORM WITH THIS INFORMATION BY THE STATED DEADLINE.

IDENTIFICATION OF PROJECT: The project consists of removal and replacement of approximately 11,000 square feet of existing roof material, including removal and replacement of perimeter base flashings and associated sheet metal flashings; removal and replacement of any defective decking, as required; elevating existing curb mounted, Air Handling Units (AHUs) to achieve minimum roof flashing heights; disconnection and reconnection of existing utilities associated with AHU modifications; bring roof insulation up to current code; and other incidental work as identified in the Contract Documents and Bid Set.

Three (3) additive alternates are also being requested to include the following scope of work:

1. Alternate Bid No. 1 includes limited repairs to the existing gutters at the steep-slope metal panel roof areas.
2. Alternate Bid No. 2 includes installation of new guardrails with self-closing gate and a ladder assist post at the existing roof access hatch.
3. Alternate Bid No. 3 includes installation of a new snow retention system at the steep-slope metal panel roof areas.

Contract Documents, including plans and specifications, may be obtained from the City’s Bid Portal at https://bidlocker.us/a/tualatinoregon by creating an account and joining the plan holders list.

CONTRACT TIME: The Contractor shall begin work within 30 calendar days of receiving the Notice to Proceed. Substantial Completion of all work must be achieved by May 31, 2026, and Final Completion by June 30, 2026.

OTHER BID REQUIREMENTS: No proposal for a contract shall be considered by the City unless the contractor is registered with the Construction Contractors Board, as specified in OAR 137-049-0230.

Proposals must include a signed Proposal Form and a Bid Security in the form of either a proposal bond or certified check in an amount not less than ten percent (10%) of the total bid. Proposal bonds may be submitted as scanned PDFs or digitally issued and uploaded directly through the Bid Portal. If submitting a scanned proposal bond, the original physical bond must be delivered to the City within five (5) business days following the bid deadline. Certified checks must be delivered in person to the City prior to the bid deadline; late delivery of certified checks will result in bid rejection.

This is a contract for a public work, subject to ORS 279C.800 to 279C.870 and prevailing wage is required. Contractor must comply fully with the provisions of ORS 279C.800 through 279C.870. Contractor and subcontractors shall pay the Oregon Bureau of Labor and Industries (BOLI) wages to workers. Wage rates may be found at the following website:

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

Every subcontract must contain a provision requiring payment of prevailing wage pursuant to the provisions of ORS 279C.800 through 279C.870. Contractor and all subcontractors must file or cause to be filed the certified statements with the BOLI, as provided in ORS 279C.845.

The bid must indicate whether the contractor is a resident contractor, as defined in ORS 279A.120.

RIGHT OF REJECTION: The City of Tualatin reserves the right to reject any bid not in compliance with all prescribed public procedures and requirements, and may reject for good cause any or all bids upon a finding that it is in the public interest to do so. Bids cannot be withdrawn within thirty (30) days after the Bid Closing.

WRITTEN ADDENDA: The City reserves the right to make changes to the Invitation to Bid and the Contract Documents by written addenda prior to the Bid Closing. Addenda shall be made available to all contractors who have joined the plan holders list on the Bid Portal, as provided in the Contract Documents. The City bears no responsibility for information posted or excluded by third-party document centers.

Dated this 14th day of July, 2025.

CITY OF TUALATIN

(County of Washington, State of Oregon)

Published in the Daily Journal of Commerce on July 14, 2025 

Line Items

This solicitation has the following line items for which you can submit a bid. Please review the bidding instructions in the bid documents for information on these line items:

Item No	Item	Unit of Measure	Quantity	Cost	Required?
Base Bid
1	Complete all roof replacement work as shown on the drawings and specified in the project manual	LS	1.00

Item No	Item	Unit of Measure	Quantity	Cost	Required?
Additive Alternates
1	Limited repairs to the existing gutters at the steep-slope metal panel roof areas.	LS	1.00
2	Installation of new guardrails with self-closing gate and a ladder assist post at the existing roof access hatch.	LS	1.00
3	Installation of a new snow retention system at the steepslope metal panel roof areas.	LS	1.00

Download Line Items as .CSV

Attachments

This project has the following solicitation documents.

For Questions or Additional Information, Contact:

Name: City of Tualatin Procurement
Email: rcontreras@tualatin.gov