Description

Tualatin Valley Water District (District) invites qualified firms to submit proposals for letter and postcard printing and mailing services associated with the District’s Backflow Prevention and Compliance Program. This Program helps protect the community water system and provides recurring notices to District customers about testing requirements for their backflow prevention assemblies as required by the State of Oregon.

The Request for Proposal (RFP) documents are available at https://bidlocker.us/details/3757_Letter_Postcard_Printing_Mailing___Backflow_2023_Rfp (Bid Locker). Potential proposers who do not already have an approved vendor profile set up with the District will need to register with Bid Locker at https://bidlocker.us/Home/bidlockerus before being able to access the RFP documents. There is no cost to register.

Registration with Bid Locker requires a correctly completed Confidentiality Agreement, which is available through the registration process.  Following completion of the requested vendor information and upload of the Confidentiality Agreement, the vendor profile will be sent for a manual approval.  Please allow one business day for your vendor profile to be approved.  If it has not been approved within one business day, or if you have questions about this process, please contact bidsandproposals@tvwd.org.

RFP documents may also be obtained in electronic or hard copy format by contacting Megan Verdoorn at Contractor Plan Center, Inc., 5468 SE International Drive, Milwaukie, OR 97222, 503.650.0148, megan@contractorplancenter.com, www.contractorplancenter.com. If a potential proposer obtains the RFP from Contractor Plan Center, the proposer is still responsible for registering with Bid Locker to submit their proposal. Proposers are advised to ensure that their Bid Locker District vendor profile is active and approved a minimum of three business days prior to the proposal Deadline to prevent any issues with submitting a proposal on time.

Proposers will be notified via email when addenda are published. It is the responsibility of the proposer to obtain all addenda. If the RFP was downloaded from Bid Locker, there will be a link for addenda provided in the automated email.

All statements of qualifications must be submitted by 2:00 p.m., September 21, 2023 (Deadline) to Bid Locker. Late proposals, proposals received by email, fax, or in hard copy will not be accepted or considered. proposals will not be publicly opened.

District reserves the right to cancel this RFP, reject any and all proposals not in compliance with prescribed public contracting procedures and requirements, including proposer responsibility under ORS 279C.375(3)(b), and may reject for good cause any and all proposals upon District’s finding that it is in District’s or the public’s best interest to do so. District reserves the right to waive informalities and to negotiate a contract with the highest scoring proposer. Proposers need not be licensed under ORS 468A.720 (regarding licensing of contractors on projects involving asbestos abatement).

Proposers are responsible for all costs associated with preparing a proposal.

Advertised September 6, 2023

Attachments

This project has the following solicitation documents.

You will need to:

• Be logged into Bid Locker
• Be registered with Tualatin Valley Water District

For Questions or Additional Information, Contact:

Name: Heather Speight
Email: bidsandproposals@tvwd.org